Privacy Policy

Last updated: October 13, 2026

The Empire State Marine Trades Association (“ESMTA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, https://empirestatemarinetrades.org, contact us, inquire about membership, or otherwise interact with our association.

By using our website, you acknowledge the practices described in this Privacy Policy. Where consent is required by applicable law, we will seek that consent as appropriate.

1. Information We Collect

We may collect information in the following ways.

Personal Information You Provide

When you contact ESMTA, submit an inquiry, express interest in membership, register for an event, or communicate with us, you may provide information such as:

  • Name and job title

  • Business or organization name

  • Email address

  • Telephone number

  • Mailing or business address

  • Information about your marine trades business or professional interests

  • Details included in messages, membership inquiries, event registrations, or other communications

You are not required to provide personal information simply to browse our website. However, certain information may be necessary for us to respond to a request or provide a particular service.

Information Collected Automatically

When you visit our website, certain information may be collected automatically by our website platform, hosting provider, or other services. This information may include:

  • Internet Protocol (IP) address

  • Browser type and version

  • Device type and operating system

  • Pages visited and links clicked

  • Date, time, and duration of visits

  • Referring website or page

  • General website usage and diagnostic information

We may use this information to understand how visitors use our website, maintain website security, troubleshoot technical issues, and improve the website experience.

Cookies and Similar Technologies

Our website may use cookies and similar technologies to support website functionality, remember preferences, analyze website traffic, and understand how visitors interact with our content.

Cookies are small data files stored on your device. Depending on the technologies in use, cookies may be necessary for the website to function or may support analytics and other optional features. You can manage or disable cookies through your browser settings. Some website features may not function as intended if certain cookies are disabled.

For additional information, please review our Cookie Policy, if available on our website.

2. How We Use Your Information

ESMTA may use the information we collect to:

  • Respond to questions, messages, and requests

  • Provide information about association membership and member services

  • Communicate with marine trades businesses, industry professionals, members, prospective members, and other stakeholders

  • Share association news, legislative and regulatory updates, educational opportunities, events, and industry resources

  • Administer membership inquiries, event registrations, programs, and association activities, where applicable

  • Support marine trades advocacy, workforce development, education, and industry initiatives

  • Improve our website, communications, and outreach efforts

  • Monitor website performance and troubleshoot technical issues

  • Protect the security and integrity of our website and systems

  • Comply with applicable laws and respond to lawful requests

We will use your information for purposes reasonably related to the reason it was collected or as otherwise permitted by law.

3. Email Communications

If you contact ESMTA or request information from us, we may use your email address to respond to your inquiry.

Where permitted by law, we may also send association-related communications, including industry news, legislative updates, membership information, event announcements, educational resources, and other relevant updates.

You may opt out of nonessential marketing or informational emails by using the unsubscribe instructions included in the message, when available, or by contacting us directly. Even if you opt out of these communications, we may still send messages necessary to respond to a request or administer an existing relationship.

4. How We Share Your Information

ESMTA does not sell your personal information for money. We may disclose information in the following circumstances:

Service Providers

We may share information with third-party service providers that help us operate our website, manage communications, analyze website traffic, administer registrations, or perform other services on our behalf. These providers may access information only as needed to perform their services, subject to applicable agreements and legal requirements.

Association Activities and Member Services

If you submit information for a membership inquiry, event, program, or other association activity, we may use or share that information as reasonably necessary to administer the activity or respond to your request. We will not assume that an inquiry authorizes broader public disclosure of your personal information.

Legal Requirements and Protection of Rights

We may disclose information when we reasonably believe disclosure is necessary to comply with applicable law, respond to valid legal process, protect the rights or property of ESMTA or others, investigate potential fraud or security issues, or address an immediate threat to safety.

Organizational Changes

If ESMTA undergoes a restructuring or other organizational change, information may be transferred as part of that process, subject to applicable legal requirements and appropriate safeguards.

With Your Consent

We may disclose your information for other purposes when you have provided consent or otherwise authorized the disclosure.

5. Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, maintain appropriate association records, respond to inquiries, administer programs, comply with legal obligations, resolve disputes, and enforce our agreements.

Retention periods may vary depending on the type of information, the reason it was collected, and applicable legal requirements. Website usage and diagnostic information may be retained for shorter periods unless needed for security, operational, or legal purposes.

6. Data Security

We take reasonable measures designed to protect personal information from unauthorized access, use, alteration, or disclosure.

However, no method of transmitting information over the internet or storing electronic information is completely secure. While we work to protect the information entrusted to us, we cannot guarantee absolute security.

7. Your Privacy Choices and Rights

Depending on applicable law and the circumstances in which we collected your information, you may have the right to request access to, correction of, or deletion of certain personal information.

You may also be able to object to or restrict certain processing, withdraw consent where processing is based on consent, or opt out of certain communications.

To make a privacy-related request, contact us using the information provided in the Contact Us section below. We may need to verify your identity before fulfilling a request. We may also retain certain information when required or permitted by law.

You can manage cookies through your browser settings and unsubscribe from eligible email communications using the instructions provided in those messages.

8. Third-Party Websites and Services

Our website may contain links to external websites, social media platforms, registration systems, or other third-party services. These services operate independently of ESMTA and may have their own privacy policies and data collection practices.

We are not responsible for the privacy practices, content, or security of third-party websites or services. We encourage you to review the applicable privacy policies before providing information to those services.

9. Children's Privacy

Our website and association activities are intended for marine trades businesses, industry professionals, members, and other interested parties, rather than children under 13.

We do not knowingly collect personal information online from children under 13 without legally required authorization. If we learn that we have collected such information without the required authorization, we will take reasonable steps to delete it.

10. International Data Transfers

ESMTA is based in New York, United States. Information collected through our website may be processed or stored in the United States or other locations where our website hosting providers or service providers operate.

Privacy and data protection laws may differ between jurisdictions. Where required by applicable law, we will take appropriate steps to protect personal information transferred across jurisdictions.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our practices, website, services, or legal obligations.

When changes are made, we will post the revised policy on this page and update the “Last updated” date. We encourage you to review this page periodically to stay informed about our privacy practices.

12. Contact Us

If you have questions about this Privacy Policy or wish to make a privacy-related request, please contact:

Empire State Marine Trades Association (ESMTA)
4311 US Highway 209, Stone Ridge NY 12484
Email: meaganesmta@gmail.com
Website: https://empirestatemarinetrades.org